Guide to Write a Good Business Report Writing

A Business Report Writing conveys information to assist in business decision making. The business report is the medium in which to present the information. Some reports might present the literal solution to solve a business problem; other reports might record past business information that is used toward future business planning. More traditional reports, such as Business Plans, do to communicate the Business Concept, business management model, commercial objectives, operational procedures and the perceived property of the enterprise. 

In generating a Business Report Writing, the following steps should be considered: 

• Determine the purpose of the report.
• Consider the target audience i.e. readers.
• Gather and organize the supporting information.
• Analyze, and weight supporting information,
• Determine the solution, findings the recommendations.
• Determine the report format.

Always consider the Business Report Writing alignment with the meant audience. Business reports writing usually have a number of different audience groups to reach so a report will often have a hierarchical structure to support different levels of detail. Many people may involve in decision making process and they will have different levels of information requirements to support their decisions making process.

Audiences are basically of three kinds:

• Primary Audience - People who have to make decisions on the basis of the business report,
• Secondary Audience - People who are affected by the actions the primary audiences would
   Take in response to the position of the business report.
• Immediate Audience - People responsible for examining the business report, weighing its  
   viability and distributing the report to a broader audience.

Business Report Writing will have the following five steps:

1. Provide identifying information (usually inclusive of To, From, Date, Subject, and Area)
2. Define the project or problem (purpose of the report)
3. Give the background
4. Give the supporting data
5. State your conclusions and recommendation

OBJECTIVE

In Report Writing, objectivity means presenting material free from personal feelings or preconception. You can achieve objectivity through the following technique:

• Report all pertinent information - Present both positive and negative aspects,
• Use bias free language - Avoid emotional terms, such as guaranteed, tremendous, etc,
• Use impersonal style - Avoid interjecting a personal note, which might weaken a report
   by making it seem merely a statement of one person’s opinion and belief

 • Uses of Graphics in Business Reports – graphics for comparisons or projections are extremely effective.